A Cost-Benefit Comparison of SharePoint vs Xerox Document Management Solutions in Philadelphia
If you're looking for Document Management software for your company, SharePoint and Xerox are two possibilities that might have come up. But how are you assessing your options?
In our 20+ years of experience helping to implement advanced and powerful solutions that improve workflows and promote cooperation, we've found that clients are most apprehensive about the total cost of implementation (TCO).
Aside from that, they're also looking at capability, vendor reputation, and client feedback.
Therefore, in this post, we are going to evaluate Microsoft SharePoint and Xerox DocuShare alongside each other.
We will examine rates, features, and user reviews across a number of the most renowned solution review sites. But before that, let us take a look at the gains of document management solutions.
The Advantages of Document Management Software
A document management software could help you improve proficiency, expand teamwork, and enhance security for those organizations that supervise classified information, like government, healthcare, and the financial field. Let us take a closer look at each of these benefits.
Paperless systems are more cost-efficient
Centralized document repository
Boosted efficiency and productivity for your teams
Greater protection for your classified documents and information
Greater adherence to regulations
Now that we've discussed the advantages of document management tools, let's initiate our program evaluation with a brief overview of each of these products.
Microsoft SharePoint vs Xerox DocuShare Comparison
Introduction
Microsoft SharePoint is a cloud-hosted, SaaS collaboration tool that supplies a document management and safekeeping system and integrates easily with Microsoft Office programs like Excel.
Companies of all sizes could also extend SharePoint Online's capacity to include workflow automation through the employment of Microsoft PowerApps' Power Automate program.
Automation functionalities consists of artificial intelligence, machine learning, and Optical Character Recognition (OCR) to extract information from scanned documents and searchable PDFs.
Xerox DocuShare is an ECM that enables clients to create, transfer, and control content while easily amalgamating other corporate systems, and growing tailor-made software solutions.
While considered an ECM, Xerox DocuShare could be enforced in smaller companies and SMB's as well to streamline business workflows and alleviate document management.
It should also be highlighted that Xerox DocuShare could be configured to provide task automation capabilities.
Pricing
When evaluating the total cost of ownership (TCO) for a document management solution, we should take into account a variety of considerations like:
Licensing
Subscription Fees
Onboarding and Training
Business Needs Customizations
Maintenance and Support
Pricing for Xerox DocuShare begins at $1,500 per license. On the other end, Microsoft SharePoint's pricing begins at $5 per user/month. While that is a dramatic disparity, we have to further understand the features provided prior to making a final decision.
Furthermore, let us take a look at how Xerox and SharePoint compare in terms of capabilities.
Features
Like any organizational program, it is critical that you completely examine functionality with your screening process. Frequently, software categories can include selections that vary greatly in their functionalities and capacities.
The solution you ultimately go for must provide a positive user experience, sustain your organizational processes and workflows, and supply better transparency into your operations. They must also include the features that essential to your organization.
In this regard, let us take a look at Xerox DocuShare vs Microsoft SharePoint capabilities specific to document management.
Customer Reviews
Another key element when assessing document management software is user reviews. Let us take a look at some reviews from some of the most popular product review sites.
Unsure about which document management platform is perfect for you in Philadelphia? Wave can help!
Maintaining a competitive edge in today's constantly-changing business landscape can be difficult. Via simplifying your organizational tasks to improve efficiency and remove bottlenecks, you could guarantee that your business has the best chance of staying ahead of the competition.
To achieve this, your business must be careful to pick the proper solutions that will enable you to maximize your assets and fulfill your strategic expansion goals.
It isn't always simple for a company just getting off the ground with back-office transformation or intelligent information management initiatives.
At Wave, we can assist by assessing the essential elements of your company and through gradual digital conversion and corporate process automation, enhance them.
We use a hybrid toolset based on your company needs to automate your laborious business workflows around extracting, systematizing, and filing data so it’s simple to locate and use wherever, whenever.
We can aid you in personalizing your document management tool to fulfill your business's individual demands and we gladly work with over 60 industry-accepted DMS and ECM solutions.
If you’re keen to learn more, connect with us today and we can schedule a time to chat.