August 06, 2021

A Cost-Benefit Comparison of SharePoint vs Xerox Document Management Solutions in Philadelphia

If you're looking for Document Management software for your company, SharePoint and Xerox are two possibilities that might have come up. But how are you assessing your options?

In our 20+ years of experience helping to implement advanced and powerful solutions that improve workflows and promote cooperation, we've found that clients are most apprehensive about the total cost of implementation (TCO).

Aside from that, they're also looking at capability, vendor reputation, and client feedback.

Therefore, in this post, we are going to evaluate Microsoft SharePoint and Xerox DocuShare alongside each other.

We will examine rates, features, and user reviews across a number of the most renowned solution review sites. But before that, let us take a look at the gains of document management solutions.

The Advantages of Document Management Software

A document management software could help you improve proficiency, expand teamwork, and enhance security for those organizations that supervise classified information, like government, healthcare, and the financial field. Let us take a closer look at each of these benefits.

  • Paperless systems are more cost-efficient

  • Centralized document repository

  • Boosted efficiency and productivity for your teams

  • Greater protection for your classified documents and information

  • Greater adherence to regulations

Now that we've discussed the advantages of document management tools, let's initiate our program evaluation with a brief overview of each of these products.

Microsoft SharePoint vs Xerox DocuShare Comparison

Introduction

Microsoft SharePoint is a cloud-hosted, SaaS collaboration tool that supplies a document management and safekeeping system and integrates easily with Microsoft Office programs like Excel.

Companies of all sizes could also extend SharePoint Online's capacity to include workflow automation through the employment of Microsoft PowerApps' Power Automate program.

Automation functionalities consists of artificial intelligence, machine learning, and Optical Character Recognition (OCR) to extract information from scanned documents and searchable PDFs.

Xerox DocuShare is an ECM that enables clients to create, transfer, and control content while easily amalgamating other corporate systems, and growing tailor-made software solutions.

While considered an ECM, Xerox DocuShare could be enforced in smaller companies and SMB's as well to streamline business workflows and alleviate document management.

It should also be highlighted that Xerox DocuShare could be configured to provide task automation capabilities.

Pricing

When evaluating the total cost of ownership (TCO) for a document management solution, we should take into account a variety of considerations like:

  • Licensing

  • Subscription Fees

  • Onboarding and Training

  • Business Needs Customizations

  • Maintenance and Support

Pricing for Xerox DocuShare begins at $1,500 per license. On the other end, Microsoft SharePoint's pricing begins at $5 per user/month. While that is a dramatic disparity, we have to further understand the features provided prior to making a final decision.

Furthermore, let us take a look at how Xerox and SharePoint compare in terms of capabilities.

Features

Like any organizational program, it is critical that you completely examine functionality with your screening process. Frequently, software categories can include selections that vary greatly in their functionalities and capacities.

The solution you ultimately go for must provide a positive user experience, sustain your organizational processes and workflows, and supply better transparency into your operations. They must also include the features that essential to your organization.

In this regard, let us take a look at Xerox DocuShare vs Microsoft SharePoint capabilities specific to document management.



Microsoft SharePoint

Xerox DocuShare

Pricing

Starts at $5 per user/month

Starts at $1,500 per license

Platforms

Desktop, Mobile, Cloud

Desktop and Mobile

Training

Phone and Knowledge Base

Phone

Features

Ad-Hoc Analysis

Ad-Hoc Reporting

Automatic Scheduled

Document Sharing & Routing Reporting

Customizable Dashboard

Customizable Features

Dashboarding

Forecasting & Budgeting

Graphic Benchmark

Multi-Language

OLAP

API Availability

Custom User Interface

Mobile Access

Collaboration Center

Report Viewing


Access Controls

Archiving and Retention

Automated Version Control

Collaboration Management

Compliant With HIPAA

Compliant With ISO

Compliant with SEC

Compliant With SOX

Custom User Interface

Document Sharing & Routing

Check-In/Check-Out

Document Encryption

Document Indexing

Document Publishing

Document Tagging

Document Versioning

Edits Tracking

Full-Text Searching

Mobile Access

Remote Document Access

Search by Metadata

Text Editing

User Access Controls

Version Rollback

Customer Reviews

Another key element when assessing document management software is user reviews. Let us take a look at some reviews from some of the most popular product review sites.


Microsoft SharePoint

Xerox DocuShare

G2

4 out of 5 stars

4 out of 5 stars

Software Advice

4 out of 5 stars

4 out of 5 stars

TrustRadius

7.9 out of 10 stars

7.4 out of 10 stars

Unsure about which document management platform is perfect for you in Philadelphia? Wave can help!

Maintaining a competitive edge in today's constantly-changing business landscape can be difficult. Via simplifying your organizational tasks to improve efficiency and remove bottlenecks, you could guarantee that your business has the best chance of staying ahead of the competition.

To achieve this, your business must be careful to pick the proper solutions that will enable you to maximize your assets and fulfill your strategic expansion goals.

It isn't always simple for a company just getting off the ground with back-office transformation or intelligent information management initiatives.

At Wave, we can assist by assessing the essential elements of your company and through gradual digital conversion and corporate process automation, enhance them.

We use a hybrid toolset based on your company needs to automate your laborious business workflows around extracting, systematizing, and filing data so it’s simple to locate and use wherever, whenever.

We can aid you in personalizing your document management tool to fulfill your business's individual demands and we gladly work with over 60 industry-accepted DMS and ECM solutions.

If you’re keen to learn more, connect with us today and we can schedule a time to chat.